Transporting files with social security numbers involves locked boxes.
The U.S. Department of Defense (DOD) takes security seriously. Protecting the identities of its employees -- both civilian and military -- is of utmost importance for employees and national interests. Therefore, the federal government has strict policies with detailed protocols on transmitting or transporting social security numbers. DOD employees with access to sensitive human resources and identification data must follow procedures.
Instructions
1. Request authorization to transmit or transport from your supervisor or superior officer. Transmissions and movements other than those within the routine course of business of a secured database such as payroll, require review through the chain of command.
2. Transmit social security numbers electronically only through government or government contractor computers with proper encryption software. Encryption protocols must match current federal Office of Management and Budget (OMB) standards.
3. Secure paper documents containing social security numbers in wheeled containers, portfolios, briefcases or other similar devices which are locked. They should have tags, decals or labels with contact information, mailing address and instructions to report them found.
4. Report any lost papers or security breaches to your supervisor, commanding officer or other DOD officials immediately. Give as many specifics about the details of the transport or transmission as possible.
5. Check regularly for protocol and policy updates if you are a DOD contractor. While the DOD may send you information on changes, you are responsible for them whether or not you receive correspondence. If you regularly transmit sensitive data, check the OMB website or call its security protocols department for information.
Tags: security numbers, social security, social security numbers, your supervisor
